Vision 365 Assets Maintenance centralizes equipment records, maintenance plans, work orders, service requests, legal inspections, contractors, costs and execution history in one place. It helps organizations move from reactive interventions to structured preventive maintenance while keeping complete visibility over asset condition, responsibilities, deadlines and operational costs.
Designed for organizations managing buildings, technical installations, production equipment, vehicles or any physical assets that require periodic maintenance, the module operates as part of the Vision 365 platform and connects naturally with inventory, providers, procurement, budgets, documents and analytics.
A complete digital record for every asset
Every equipment item, installation or operational asset is managed through a single centralized digital record. Instead of scattered spreadsheets and individual knowledge, technical, operational, procurement and financial teams share one reliable source of truth.
- Identification, classification and hierarchical location
- Technical specifications, operational status and criticality
- Responsible team, manufacturer, model and warranty
- Service contracts and approved providers
- Legal inspections and authorization expiry dates
- Documents, maintenance history and total cost
Preventive maintenance that generates itself
A maintenance plan is more than a calendar of dates. Recurring activities are defined once as reusable rules, and the platform automatically generates the required work orders, deadlines and reminders across connected levels.
- Reusable catalogue of standard maintenance activities
- Annual maintenance plan and planning framework
- Plan positions linking activity, asset, frequency and cost
- Work orders generated automatically for each date
- Execution records of what was done, by whom and cost
- Automatic deadlines, reminders and recurring interventions
Work orders from planning to execution
Work orders provide the operational structure to manage every planned intervention. Supervisors monitor planned, assigned, ongoing, overdue and completed work from one common view, while technicians update the same record during execution.
- Related asset, location and technical instructions
- Planned date, resolution deadline and assigned technician
- Required qualifications, materials and estimated cost
- Attached documents and photographs
- Execution findings, actual time and cost
- Acceptance and completion status in one common view
Corrective maintenance and service tickets
Unexpected problems are registered as maintenance tickets instead of informal phone calls or emails. Each ticket stays permanently connected to its asset, so teams can identify recurring failures and reconstruct previous interventions.
- Affected asset, requester, priority and severity
- Response and resolution deadlines
- Responsible team and escalation history
- Photographs, root cause and resolution
- Related work order and resulting procurement
- Automatic escalation on overdue tickets
Maintenance scheduling and dispatching
A visual maintenance calendar consolidates preventive activities, corrective work and legal inspections in one schedule. Dispatchers allocate unassigned interventions by technician and day to balance resources and respond quickly to urgent needs.
- Unified calendar for preventive, corrective and legal work
- Dispatch panel for unassigned interventions
- Allocation by technician availability and location
- Balancing based on workload and technical competence
- Prioritization by required response time
- Protection of already planned work
Legal inspections and compliance deadlines
Some assets require periodic inspections, certifications or legal authorizations. Assets Maintenance manages these obligations separately, generating a renewal activity and notifying responsible users before an authorization expires – essential for lifts, boilers, gas installations, pressure equipment and fire systems.
- Authorization and expiry dates per regulated asset
- Responsible authority and inspection type
- Certificate and supporting documentation
- Renewal lead time and responsible person
- Current compliance status per asset
- Automatic renewal alerts and a dedicated compliance plan
Suppliers, contracts, materials and procurement
Maintenance activities connect directly to approved providers, active service contracts and procurement. Before assigning a contractor the platform verifies contract, coverage, tariff and budget; when parts are missing, the work order initiates a purchase request.
- Active contract, coverage and negotiated tariff check
- Budget availability verification
- Purchase request generated from the work order
- Link between ticket, asset, order and invoice
- Service acceptance before invoice approval
- Full traceability from need to final expense
Full asset history, costs and dashboards
Every intervention updates the asset record with dates, technician, replaced components, downtime and actual cost, giving a complete and auditable history. Managers analyse maintenance cost and turn records into actionable KPIs and overdue alerts.
- Planned vs. actual dates, downtime and replaced parts
- Estimated vs. actual cost per intervention
- Cost analysis by asset, location or provider
- Preventive vs. corrective ratio and on-time execution
- Legal inspections approaching expiry
- Assets with the highest maintenance cost